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Dropbox as a company has policies which render it non-compliant with HIPAA in a number of areas. A close reading of HIPAA will show that it requires all aspects of a PHI file - even the name, which can potentially hold identifying information - be encrypted and private. Dropbox вЂ“ Dropbox is not HIPAA compliant.iCloud вЂ“В Apple refuses to sign a BAA, so your information is not protected or compliant with your requirement by HIPAA in iCloud.

What about HIPAA Compliant DropBox and iCloud? They provide several links to several whitepapers on their site. Symform вЂ“ Focusing especially on backup and disaster recovery, Symform is another enterprise cloud storage service that is willing to sign a BAA and claims to be HIPAA compliant.

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Being HIPAA-compliant isnвЂ™t as easy as opening any one of these accounts on any one of these services, but if your domain administrator can disable all other Google Services from the domain and make sure youВ keep appropriate password policies, etc, then Google DriveВ can be renderedВ HIPAA compliant for cloud storage.

Google Drive вЂ“ As of September 2013, Google Apps for Business allows aВ domain administrator to sign a BAA that covers Gmail, Google Drive, Google Calendar, and Google Vault.

Egnyte вЂ“ EgnyteвЂ™s вЂњenterpriseвЂќ product is for businesses seeking HIPAA compliance.

Files are encrypted before they leave your computer and then transferred to their servers using 128-bit Advanced Encryption Standard (AES) protocol.

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CrashplanВ вЂ“В CrashPlan PRO boasts an easy-to-use desktop and uses 448-bit Blowfish encryption, one of the most robust encryption methods available.

Having your data securely stored in multiple places eliminates the risk of catastrophic data loss due to natural disaster, theft or sabotage.

CareCloudВ вЂ“В Uses security data centers in multiple locations and protected by armed security personnel.

CarboniteВ ProPlan вЂ“ This service is available for businesses that need protection for unlimited computers andВ HIPAA Compliance.

Details of HIPAA and HITECH compliance are here. As with some of the other services in this group, customers are responsible for configuring a Box in a HIPAA compliant manner and for enforcing policies in their organizations to meet HIPAA compliance. They sign BAA addendums for customers who have an Enterprise or Elite account.

BoxВ вЂ“ This service claims to meet the obligations required by HIPAA, HITECH, and the final HIPAA Omnibus ruling.

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Mac users will be happy to note that this software is accessible from Mac or IOs systems. You can also access your files with the iPhone app. There is an option to have a 128 GB flash drive FedExвЂ™d to you or an external drive up to 3 TB for an additional fee. BackBlazeВ вЂ“ This service allows you to store and protect then restore a single file, a folder or all your backed up files from a web browser for free.

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The paper focuses on the HIPAA sections: The Privacy Rule and The Security Rule, and how to encrypt and otherwise protect your data. This white paperВ is available for directions onВ how to create HIPAA compliant information processing systems in the Cloud. Amazon gives you dedicated servers and a BAA, but you have to configure it yourself. AmazonвЂ“ Amazon S3 is not HIPAA compliant out of the box, but Amazon AWS can be used to create HIPAA-compliant cloud storage.Companies that Claim to Offer HIPAA Compliant Services Related HIPAA rules also require a few other processes that have to do with your policies and practices and not just the standards needed for technology you might purchase. See my earlier blog posts about many states requiring privacy and security of client an patient data beyond those needed by HIPAA. They should also offer you the legal protections of Business AssociateвЂ™s Agreements (BAA) to safeguard вЂњProtected Health InformationвЂќ (PHI) if you are a covered entity вЂ“ and even if you are not. Another big advantage to cloud storage with a proper service is their ability to help you protect your information from theft, corruption and inaccessibility. While it is always possible to purchase an external hard drive to store your excess data, you may decide that cloud storage affords you many advantages, including the ability to access your data anywhere, anytime and from any device.

This article then, is about several such companies, and a couple more who fail to pass muster. Many data storage companies have developed robust services that clearly identify their status with regard toВ HIPAA compliance. As computer hard drives are getting overloaded with information, behavioral professionals are beginning to wonder which companies to trust with their client/patient information.